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1. TITLE
The Organisation shall be called the Passive Fire Protection Federation.

2. DEFINITION OF THE INDUSTRY

For the purposes of this Constitution, “the Industry” shall mean representative organisations and companies who are manufacturers, installers or suppliers of passive fire protection materials or systems for use in passive fire protection design, as defined in section 6.

3. MISSION

We will bring together the collective expertise of the passive fire protection industry and provide a central forum so that the Industry speaks with one voice to articulate the benefits and value of passive fire protection in the achievement of fire safe building design and construction.

4. OBJECTIVES

a) To advance passive fire protection technologies, and their effective application, by encouraging practical, best practice solutions within the context of integrated, cost effective fire safety design.

b) To work with Governments in developing fire safety in the built environment, and be recognised by Government as the principal representative body on behalf of the Industry.

c) To champion the particular merits of passive fire protection that lead to a continuous improvement in life safety and public welfare, property protection, fire-fighter safety, and those aspects of construction design which make the fire fighting tasks easier to carry out.

d) To help fire professionals, authorities and those who rely on the effective functioning of passive fire protection, by communicating the views, recommendations and guidance of the Industry with authority, responsibility and integrity.

5. INDIVIDUAL AIMS

a) To be acknowledged as the leading organisation representing passive fire protection in the UK.

b) To raise the profile of passive fire protection and project the interests of the Industry within the wider fire and construction arenas, by following an active programme of involvement, promotion and communication.

c) To work for a wider recognition of the role of passive fire protection within a balanced fire safety strategy for buildings, based on a fair presentation of the capability of passive fire protection used either separately from, or together with, other fire safety measures.

d) To enhance and maintain the reliability and quality of passive fire protection materials, systems and designs by working for the definition, development, recognition and adoption of best practice principles within the Industry.

e) To promote the safe use of passive fire protection products and systems via independent third party certification of products and installations.

f) To involve all representative sector trade associations who have an interest in passive fire protection in the UK, and facilitate the achievement of a co-ordinated overview on behalf of the Industry through constructive discussion and peer review.

g) To argue and warn against practices in fire safety design that result in compromised, downgraded structural fire protection that could imperil life safety and property protection through unwarranted trade-off between different fire safety measures.

h) To liaise with relevant bodies including UK Government Departments, Standards Authorities, Insurance Associations, The Fire & Rescue Service, Building Control, Market Surveillance Authorities, Certification and Testing Authorities in the achievement of their objectives in improved fire safety. And, by constructive interchange, to understand the individual needs of these organisations.

i) To support Government innovation and technology initiatives for the construction industry, where appropriate, and co-operate in the development of fire regulations by making sure that the guidance of the Industry is provided when needed.

j) To ensure that the collective views of the Industry are put forward as input to any other appropriate national and international body considering matters of import regarding the use of passive fire protection measures.

k) To keep member associations informed on significant developments and trends in fire safety and related issues, including standards and technical aspects. Also, to support members as appropriate in these respects.

l) To foster links with international and national organisations who represent or act on behalf of passive fire protection.

6. PASSIVE FIRE PROTECTION DEFINITION

a) Our working and guiding definition is as follows:

Passive fire protection is the primary measure integrated within the constructional fabric of a building to provide inherent fire safety and protection by responding against flame, heat and smoke to maintain the fundamental requirements of building compartmentation, structural stability, fire separation and safe means of escape.

b) Passive fire protection measures achieve their intended purpose by raising the fire resistance of the structure, protecting the structure against the effects of fire, reducing fire spread through secondary ignition, limiting the movement of flame and smoke, and minimising the danger of fire-induced collapse or structural distortion.

c) Passive fire protection design, incorporating passive fire protection materials, systems and assemblies, serves by fire containment to protect life, safeguard the building structure, protect assets, maintain building serviceability after fire, minimise rebuild costs, and facilitate quick business recovery and continuity.

7. MEMBERSHIP

a) Full Membership
This category of membership will be open to Trade Associations from the Construction and Engineering Industries and Research, Testing and Certification Organisations. Voting rights will be restricted to Full Members only.

b) Liaison Members shall have observer status, and liaison membership shall be
open to Government Departments, non-governmental Institutions and Professional Associations (e.g. CACFOA, ABE, Trading Standards, RICS, CPA).

c) Cessation of Membership
Full or Liaison Membership shall cease:
- through voluntary resignation (in which case notice shall be sent by registered mail and addressed to the Secretary), or
- when the Trade Association or Organisation is dissolved, or
- because of non payment of fees.

8. MANAGEMENT AND ORGANISATION

a) General Assembly
The Management of the Federation will be undertaken by the Members through General Assembly. The Meetings shall be open to all Members. Meetings of the General Assembly will be called at a frequency of at least once per year at the Chairman’s discretion. A quorum shall consist of 50% of the full members of the Association.

b) Chairman
The General Assembly shall elect a Chairman and Vice Chairman from amongst the full membership. The Chairman shall normally hold office for two years renewable subject to review by general assembly.

c) Secretary
The Secretary may be appointed by the General Assembly on such terms and conditions as they shall determine. The Secretary shall collect all the fees and subscriptions and shall pay all approved expenses duly incurred by the Federation.

d) Sub-Committees
The General Assembly, acting on the recommendation of the Chairman, may appoint such sub-committees as deemed necessary and may delegate to them such matters as it sees fit.

e) Voting Rights
Voting Rights will be limited to full members only. Each member may be represented by more than one delegate. However, voting will be restricted to one vote per Full Member.

f) Written notice of each General Assembly shall be given 21 days in advance.

g) Resolutions
The adoption of any resolution shall require not less than three quarters of the full members present at a general meeting, of which not less than 14 days notice, accompanied by details of the proposed resolution, has been given.

9. FINANCE

a) Financial Year
The financial year of the Federation shall be from 1 January to 31 December.

b) Fees and Subscriptions
The subscription fees to the Federation shall be agreed by the General Assembly, and be collected by the Secretariat.

c) Accounts
Members will finance their own travel and participation in the affairs of the Federation. The Federation shall cause proper books of accounts to be kept under the supervision of the Secretary with respect to:
- All sums of money received and expended by the Federation and the matters in the respect of which such receipts take place
- The assets and liabilities of the Federation.

d) Auditors
The accounts of the Federation shall be examined and the correctness of the income and account balance ascertained by a qualified Auditor, under the responsibility of the Secretary. The auditors report and accounts shall be presented by the Secretary to a General Assembly not more than nine months after the end of the financial year to which they refer.

10. AMENDMENTS TO THE CONSTITUTION

The Constitution shall be amended by a vote of not less than three quarters of the Full Members present at a General Meeting on a formal proposal seconded by at least two member organisations. At least twenty-one days’ written notice of any such proposal shall be given to all members entitled to attend.

11. DISSOLUTION

The Dissolution of the Federation shall only be decided by a majority vote of at least three quarters of the Full Members entitled to vote at a General Assembly. In case of dissolution, the Chairman shall nominate a liquidation committee of three Full Members, whose duty it shall be to carry out all necessary measures in connection with the liquidation.

The decision for disposal of any surplus funds after discharging all liabilities after the completion of liquidation shall rest with the General Assembly.

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© Passive Fire Protection Federation 2005